Buildscale collects only the information required to provide products and services to you. The amount of information provided by you and collected by Buildscale depends on the circumstances. Buildscale may collect two (2) types of information about you: Personal and Non-Personal.
1. "Personal Information." Personal Information refers to any information about an identifiable individual (e.g. name, mailing address, telephone number and e-mail address), or an individual whose identity may be inferred or determined from the information. Buildscale may collect Personal Information when you use the Vidyard Properties including, without limitation, setting up account information, filling out surveys, corresponding with Buildscale, or otherwise volunteering information about yourself.
2. "Non-Personal Information." Non-Personal Information refers to information that, by itself, does not identify you as a specific individual (e.g. demographic information or website visitations). Buildscale may collect Non-Personal Information through any of the methods discussed above as well as automatically through use of industry standard technologies described further below.
1. Registration. Prior to using one or more of the Vidyard Properties, Buildscale may require you to provide us with certain Personal Information and Non-Personal Information to create an account ("Account") or to enable features or functionality of the Vidyard Properties.
For Customers, Buildscale may gather Personal Information about organizational representatives via various methods (phone, email, online forms, in-person meetings) but only if such Personal Information is submitted voluntarily. Buildscale may use such Personal Information for sales, marketing, and support of the Vidyard Properties. This Personal Information is never shared with third parties other than Third Party Service Providers utilized by a Customer in connection with Buildscale Services.
2. User communications: When you send email or other communications to Us, We may retain those communications in order to process your inquiries, respond to your requests and improve the Vidyard Properties.
3. Payment Information: Payment Information: When creating an Account, for certain Vidyard Properties, or when you make online purchases, you may be asked to provide information, which may include your payment instrument number (e.g., credit card), your name and billing address, and the security code associated with your payment instrument (e.g., the CSV) and other financial data ("Payment Information"). We use Payment Information to complete transactions, as well as for the detection and prevention of fraud. When you provide Payment Information while authenticated, we will store that data to help you complete future transactions without your having to provide the information again. We do not, however, retain the security code associated with your payment instrument (e.g., the CSV) in this manner. To remove or modify Payment Information, please contact us. After you close your account or remove Payment Information, however, we may retain your Payment Information for as long as reasonably necessary to complete your existing transaction and for the detection and prevention.
4. Information Collected Through Technology. Buildscale automatically collects and receives certain information from your computer or mobile device, including the activities you perform on the Vidyard Site, the Buildscale Software and the Buildscale Services, the type of hardware and software you are using (for example, your operating system or browser), and information obtained from cookies (see below). If you have an Account, we may link this Non-Personal Information to your Account to better understand your needs and the needs of Users in the aggregate, diagnose problems, analyze trends, provide services, improve the features and usability of the Vidyard Properties, and better understand and market to our customers and Users.
We use technology to automatically gather information by the following methods:
(b) IP Address. You may visit many areas of the Vidyard Site anonymously without the need to become a registered User. Even in such cases, Buildscale may collect IP addresses automatically. An IP address is a number that is automatically assigned to your computer whenever you begin services with an Internet services provider. Each time you access the Vidyard Site and each time you request one of the pages of the Vidyard Site, the server logs your IP address.
(c) Web Beacons. Web beacons are small pieces of data that are embedded in web pages and e-mails. Buildscale may use these technical methods in HTML e-mails that Buildscale sends to Users to determine whether they have opened those e-mails and/or clicked on links in those e-mails. The information from use of these technical methods may be collected in a form that is Personal Information.
(d) Tracking Content Usage. If you use the Buildscale Services and you post audio visual materials including, without limitation, videos, links, logos, artwork, graphics, pictures, advertisements, sound and other related intellectual property contained in such materials (collectively, "Content") to your website or to a third party website, Buildscale tracks and captures Non-Personal Information associated with User accounts and the use of Content by those that access your Content.
5. Information You Provide About a Third Party
You may have the opportunity to communicate with others from the Vidyard Properties, such as by sending an invitation to a friend. If you choose to take advantage of this functionality, we may ask you to provide us with certain information about the person with whom you wish to communicate (e.g., name, e-mail address, etc.). Buildscale collects such information for the purposes of facilitating the requested communication, which may contain a specific promotional message from you (e.g., an invitation to watch a video). Unless we explicitly say otherwise, Buildscale will not use this information for other marketing purposes without first obtaining consent from the person to whom the relevant information pertains. Please be aware that when you use any invitation functionality on the Vidyard Properties, your e-mail address, name or username, and message may be included in the communication sent to your addressee(s).
1. Personal Information
Buildscale identifies the purpose for which your Personal Information is collected and will be used or disclosed. If that purpose is not listed below, we will identify any additional purposes for which we will collect your Personal Information, before or at the time of collection, and we will obtain your consent to collect, use or disclose your Personal Information for such additional purpose(s).
By using the Vidyard Properties, you will be deemed to consent to our use of your Personal Information for the purposes of:
Customers utilize Vidyard Properties to manage and deliver Content to Viewers. As part of this process Buildscale may collect from you Personal Information. Please see Section D to understand what Vidyard may do with this information.
Otherwise, we will obtain your express consent (by verbal, written or electronic agreement) to collect, use or disclose your Personal Information. You can change your consent preferences at any time by contacting us (see the “How to Access and Change Your Personal Information” section below).
2. Non-Personal Information
Buildscale may use Non-Personal Information for the following purposes:
1. Updating Your Personal Information
Upon request, Buildscale shall allow Users to update or correct Personal Information previously submitted, but only to the extent such activities will not compromise privacy or security interests. Additionally, upon request, Buildscale shall delete Personal Information from the database where such information is stored; however, it may be impossible to entirely delete a User's entry without some residual information being retained due to the manner in which data backups are maintained. Requests to delete Personal Information may be submitted to firstname.lastname@example.org.
2. E-mail Preferences
Buildscale may use your Personal Information to send you e-mails periodically listing promotions or events relating to the Vidyard Properties or from Buildscale's marketing partners or sponsors. You have the choice to opt-out of receiving such promotional e-mails by sending an e-mail to email@example.com and/or following the instructions in such correspondence. Once Buildscale's has processed your opt-out request, Buildscale will not send you promotional e-mails unless you opt back in to receiving such communications.
Except as described below, we do not sell, transfer or otherwise disclose, sell, trade, or otherwise transfer your Personal Information to outside parties. This statement does not include trusted third party service providers who assist us in administering and providing the Vidyard Properties or provide services to us. Examples include storing and managed Content, analyzing data, providing marketing assistance, integrations of Third Party Services such as CRM and MAP services, processing credit card payments, and providing customer service. These third party service providers will have access to Personal Information needed to perform their functions, but may not use it for other purposes. We may use service providers located outside of Canada, and, if applicable, your Personal Information may be processed and stored in other countries and therefore may be subject to disclosure under the laws of those countries.
We may share Payment Information with third parties for purposes of fraud prevention or to process payment transactions.
We may also release your information when we believe release is appropriate to comply with the law, enforce our policies, or protect our or others’ rights, property or for safety. We may also provide non-Personal Information to other parties for marketing, advertising or other uses.
Information, including Personal Information, which we collect from Customers, Viewers and other Users, is considered to be a business asset. As a result, in the unlikely event that we go out of business, enter bankruptcy or if we are acquired as a result of a transaction such as a merger, acquisition or asset sale, your Personal Information may be disclosed or transferred to the third-party acquirer in connection with the transaction.
Lastly, we may provide Customers with certain identifiable usage information directly related to the videos and/or other Content that they make available through the Vidyard Properties. Such information may include how many and which Content of a particular Customer was watched by a particular Viewer, from where a particular Content was watched by a particular Viewer and how many times a particular Content was watched by a particular Viewer. In addition, if you, as a Viewer, provide Personal Information (e.g. e-mail address) as part of accessing and viewing Content, that Personal Information may be collected by us, a provider of Third Party Services or an Integrated Platform on behalf of the Customer who owns the Content and shared with that Customer or Third Party Service providers to that Customer, as we and others are their service provider. The use of such information will be subject to the information and privacy practices and policies of such Customers and Buildscale will not be responsible or liable or the use of any information by such Customers and any Buildscale will not be responsible for their use of your information.
Under certain exceptional circumstances, Buildscale may have a legal duty or right to collect, use or disclose your Personal Information without your knowledge or consent. In accordance with applicable laws, We will not disclose any consumer information (which may include Personal Information) without your written consent, except where consumer information is required to be disclosed: (i) for billing or market operation purposes; (ii) for law enforcement purposes; or (iii) for the purpose of complying with a legal requirement.
You are deemed to consent to disclosure of your information for the above purposes. If your Personal Information is shared with third parties other than Customers, those third parties may be, but are not always, subject to appropriate agreements with Buildscale and/or its Customers to secure and protect the confidentiality of your Personal Information.
Buildscale takes appropriate security measures to protect against unauthorized access, alteration, disclosure or destruction of Personal Information. These include, but are not limited to, internal reviews of: (a) Buildscale's data collection; (b) storage and processing practices; (c) electronic security measures; and (d) physical security measures to guard against unauthorized access to systems where Buildscale stores Personal Information.
Unfortunately, no data transmission over the internet can be guaranteed to be 100% secure. As a result, while we are committed to protecting your Personal Information, we cannot ensure or warrant the security of any information you provide to us.
All Buildscale employees, contractors and agents who access Personal Information are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution or unauthorized use or disclosure of Personal Information.
Some or all of the Personal Information we collect may be stored or processed on servers located outside your jurisdiction of residence, whose data protection laws may differ from the jurisdiction in which you live. As a result, this information may be subject to access requests from governments, courts, or law enforcement in those jurisdictions according to laws in those jurisdictions.
The Vidyard Properties may contain links to third party websites or services, including Third Party Services, (collectively, “Third Party Sources”) who may collect Personal Information and Non-Personal Information directly from you. Links to Third Party Sources are intended for convenience only. Third Party Sources are wholly independent from Buildscale. Third Party Source may have separate privacy policies and data collection practices, independent of Buildscale. Buildscale: (a) has no responsibility or liability for these independent policies or actions; (b) is not responsible for the privacy practices or the content of such websites; and (c) does not make any warranties or representations about the contents, products or services offered on such websites or the security of any information you provide to them.
Email us: Legal@vidyard.com
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